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What is the All Enrolments report and when should I use it?
What is the All Enrolments report and when should I use it?

The Enrolments report provides an overview of all enrolments in all knowledge.

Kathleen McGahey avatar
Written by Kathleen McGahey
Updated this week


The Enrolments report provides information about enrolments in knowledge (topics, articles and pathways). This includes information about who is enrolled, their due date, progress status, completed date and the applicable version of topic or article. The report also includes the explorer’s default and custom fields.

By default, the report shows details of all current enrolments, however, you can filter the report by:

  • Knowledge (topics, articles and pathways)

  • Enrolment status (all, current or lapsed)

  • People (default and custom fields)

  • Categories (any categories that exist in your portal)

  • Enrolments (all enrolment types or explorer, creator, assessor, or creators and assessor enrolments)

  • Progress status (each explorer's current progress status: pre-enrolled, unexplored, exploring, applying or completed)

  • Roles (any roles that exist in your portal)

  • Enrolled, due, completed and certified dates (selected periods of time or custom dates)

After creating a filter, you can save it as a favourite search using the 'Save Search' button. Favourite searches are available when you click the star button (next to the 'Save Search' button).

To clear all applied filters, click the 'Reset' button.

Report downloads

You can download your report as a CSV file using the download button.

When you download reports, CSV files are generated in the background. Once ready, they can be accessed (and downloaded to your computer) from the Downloads area of Analytics.

Your downloaded Enrolments reports will be available to you for 30 days following their download, and are not visible to other users.

For auditing purposes, all downloads are recorded in the Timelines report.


The ABCE Training company is interested in knowing the details of explorers who have not yet completed a particular topic. They also want to understand any trends by 'location' (which has been set up as a custom field in their portal).

ABCE Training uses the Enrolments report, filtering by progress to include anyone who is 'Unexplored', 'Exploring' or 'Applying'. They also filter the report by knowledge to only include the topic they are interested in.

After filtering the report, they download it as a CSV file, where they can view additional information including each explorer's location and identify any trends.

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