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How are creators assigned to topics or articles?
How are creators assigned to topics or articles?

Users can be assigned to topics or articles as creators in a variety of ways (and removed as creators as well).

David King avatar
Written by David King
Updated over a week ago

Admins can assign users to specific topics or articles as creators or grant general permission to create new content.

  1. When first setting up a new topic or article - you can assign one or more creators on the initial set-up page, optionally sending an email to notify them.

  2. After a topic or article is already established - you can assign or un-assign creators via the 'Access' tab of the applicable topic or article. Navigate to Admin → Knowledge → Topics/Articles, click the applicable topic or article to open it, change to the 'Access' tab and click 'Edit Creators' before adding the names of any creators you want to add. To un-assign creators, follow the same steps and click the X symbol next to their name to remove them.

  3. Via the Topics/Articles tabs on an individual's profile - you can assign (or un-assign) an individual as a creator via the 'Topics' and 'Articles' tabs of their profile. Navigate to Admin → People, select the person you want to make a creator and change to the Topics or Articles tab accordingly. In the 'Manage Role' column, click 'Make Creator' link to enrol the person as a creator or 'Mark Explorer' to remove them as a creator and reinstate their explorer enrolment.

NOTE: For information about enrolling users as assessors, see this support article.

Granting general 'Creator' permission

By assigning the 'Creator' permission to a user, you provide them with permission to create new topics and articles. These users will see the 'Create' button on their learner dashboard, allowing them to instigate new training content.

This is a great option when you want to give an individual the general ability to start creating new training without having to make them an admin.

Creator FAQs

Can a topic/article have more than one creator?
Yes. However, the creators will need to coordinate their actions.

Can a topic/article have no creators?
Yes. The topic/article can exist without any creators being assigned to it.

If I remove a creator from a topic/article, what happens?
Basically nothing. That person will lose the ability to edit the topic/article, but nothing else will be impacted.

Can someone be a creator of more than one topic/article?

Can someone be both a creator and assessor of the same topic/article?
No. A person can only be a creator OR an assessor of a particular topic/article. Creators also have assessor functions. Assessors are limited to only assessor functions (and cannot edit/create the content).

How can I see who the creators of a topic/article are?
First, Admins can go to Admin → Knowledge → Topics/Articles and see a list of all their topics or articles. Under each topic/article title, the name/s of any assigned creators is listed.

At the top of the Topics or Articles page (in Knowledge), Admins will also see a dropdown button called 'All creators' which can be used to filter topics or articles by their creators. Remember to switch between active/draft folders to see all your topics/articles.

Second, Admins can go to the Access tab within a topic/article and the first panel will list all the creators.

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