Copying an existing topic can be especially useful when creating multiple topics with similar structures or settings. By duplicating an existing topic, admins can avoid rebuilding content from scratch.
However, it's important to carefully review and update all settings, such as access, due dates, and embedded content (e.g. SCORM files), to ensure the new topic is configured correctly for its intended use.
How do I copy an existing topic?
To copy or duplicate a topic:
Navigate to Admin → Knowledge → Topics.
Identify the relevant topic in the list and click it to open more details (you may need to filter or search to find your topic).
Click the 'I want to...' button in the top-right of the page and select 'Copy Topic' from the drop-down list.
Click OK to confirm the action, when prompted.
The copy of the topic is then created using the original name suffixed with the word 'COPY'.
What's included in a copied topic?
When an admin copies a topic, a new version is created and automatically placed in the ‘Draft’ folder, regardless of whether the original topic was located in a different folder such as ‘Active’ or 'Archived'. The topic will also be unpublished.
Copied topics are identical copies of the content which carry across settings such as due dates, certificates, certification and recertification. Notification settings, categories and skills, as well as access settings such as self-enrolment and auto-enrolment rules and tokens/self-registration are not retained.
Furthermore, embedded content such as SCORM files are not retained.
IMPORTANT: After copying a topic, always review and update its settings to ensure all configurations are correct. If the topic includes embedded content, such as SCORM files, make sure to update that content as well.
Note: You can only copy your own topics. You cannot copy imported library topics.
Are learner contributions retained?
Learner contributions to a topic are not copied. The new topic will be 'clean' of any learner enrolments, answers, responses or insights. Only content from creators is copied.
Creating templates
This process can be used to set up templates. Create a template topic and then make copies of it for future topics which follow the same structure and style.
You can then maintain updates to your template topic and make a copy of it for each new topic based on that template. Optionally, leave the template's visibility set to 'Draft' (to hide it from your standard Admin views) and create and assign a category such as 'Template'.