Admins can create and download a PDF of each topic in their Tribal Habits portal.
This is typically for compliance review or auditing purposes, but it's also useful if you want to review your content in written form or circulate the content for review by people outside the platform.
Your PDF can be the latest published version, an earlier version or the 'Creator Version' which includes any unpublished changes. For each of these, you can also create a learner version that hides quiz answers and feedback and omits quizzes that appear in the assessment.
Note: Only Admins can create a PDF of a topic.
Creating a PDF
Follow these steps:
Navigate to the topic in your Admin portal. Click the 'I want to...' button in the top-right of the page and select 'PDF Topic'.
Select the version you would like to turn into a PDF and optionally tick the setting 'Create a learner version without answers or feedback' option.
Note: Selecting 'Creator Version' allows you to PDF unpublished changes in the topic.
Click Download. A PDF of your topic will start generating.
To open the downloaded file, click View downloads to be taken to the Downloads report.
Click the Download link next to your topic to save the PDF to your chosen location.
Note: Topics created by your organisation as well as topics you have copied or imported from the Tribal Habits library are available for PDF.
Creating a PDF suitable for learner distribution
A learner version is an additional option you can apply to any PDF export - whether it’s the latest published, a previous version, or the Creator version, this option hides quiz answers and feedback and omits any quizzes included in the assessment, making it suitable for distribution to learners.
Follow the PDF export steps shown earlier in this article. After choosing the topic version from the drop-down, tick Create a learner version without answers or feedback to add this option to your PDF.
What's included in a topic PDF?
The front page of the PDF includes details of the content source and any version details.
Within the document, the following elements are included (broken down by type):
Text: Text and Column elements are included. Images pasted into these elements are also shown.
Highlight: Insight, Quote, and Callout elements.
Media: Image, Video (shown as an image), Narration (including scripts and text slides), Audio (shown as an image), Slideshow (image and text), and Upload elements.
Sequence: Interact elements (all layouts), including any feedback options in those elements and all images.
Interaction: Hotspot, Sort, Poll, and Reflect elements, including any feedback options in those elements and all images. Scenario elements are also included.
External: SCORM elements.
Quiz: Quiz, Fill-In and Match elements, including any feedback options in those elements and all images.
Assess: Q&A, Task, Upload and Event elements, including any feedback options in those elements and all images.
Note: Quiz answers and feedback as well as quizzes included in the assessment, are omitted when you PDF a learner version of a topic.
What's not included?
Platform generated modules like Overview, Insights, Assessment, Activities and Destination are not included in the PDF. Activities themselves are included, but limited to the activity title, instructions and deadline.
The PDF is designed for content review and reporting. It contains simple formatting and no branding.
Topic file sizes
There is no platform limit on the size of a topic saved as a PDF. Very large topics may take longer to generate and download, depending on your internet speed and available storage.