When editing a topic, creators can add an 'Event'. In July 2024, we replaced the existing Event element with a new Event element. This article discusses the changes and the impact on the existing/old Event element.
DEPRECATION WARNING: The Old Event element will be fully deprecated on the 31st of December 2024.
After that date, old Event elements that have not been replaced with the new version of this element will be removed from topics, along with all associated data (reporting). You will no longer be able to edit, view or assess events associated with the old Event element.
It is therefore recommended you migrate to the new Events element as soon as possible.
Old? New? What has changed exactly?
When editing a topic, creators will see an Event element among the content options. This is the new Event element as the old Event element is no longer available.
The new Event element allows for multiple sessions for each event, allowing the same element to be reused over time to record multiple sessions (occurrences) of the same event. This means you can reuse the same topic for the same Event on different occurrences.
The old Event element only supported a single session for each event. This meant that you needed to create a new topic each time there was a new occurrence of an event. This version of the element is no longer supported (i.e. you can no longer create Events using this element, and, after December 31st, 2024, old Event elements will be completely removed from topics including all of their associated data.
Why did Tribal Habits replace the old Event element instead of updating it?
Changing to a 'sessions-based' framework required an entirely new database structure and we were unable to migrate the Old Event element to that structure. As a result, we needed a New Event element, with a new database structure.
In making this change, we have deprecated the Old Event element. That means you cannot add the Old Event element to any topic any longer - clicking 'Event' will add the New Event element.
What happened to Old Event elements and their data?
The old Event element will be completely deprecated after December 31st, 2024.
Before December 31st - Existing old Event elements will remain visible and creators will be able to click on them to edit them. Creators will not be able to insert any more of that style.
After December 31st - Old Event elements will be removed from topics along with all of their associated data.
Creators will see a DEPRECATION notice when editing the Old Event element (confirming you are in the old version).
Note: We recommend that Creators insert a New Event element and create a 'duplicate' session of the Old Event date/time, register any users who attended the old event in that session and mark them as attended. You could then delete the Old Event element having migrated your records to the New Event element.
Can I still mark people in the Old Event element as attended?
Until December 31st, 2024, Assessors will still be able to access old Event elements on the 'Assess old events' tab in a topic. This page also has a deprecation warning and will be removed as per the date above.
What about in Admin? Can I still see Analytics on old Event elements?
Until December 31st, 2024, Admins will still be able to access old Event elements on the analytics report named 'Old Events (DEPRECATED' in the Analytics area of your portal. This page also has a deprecation warning and will be removed as per the date above.
What's different about the new Events element?
Many things! The new Events element allows:
Multiple sessions per event
Capacity limits per session
Waitlist option for each session
Recurring sessions - daily, weekly or monthly
Event notifications (registration, waiting list, attendance and more)
The new Event element also removes the concept of 'passing' an event. In the old Event element, attendees could attend/not attend, but also pass/fail.
We have removed the pass/fail option. If your Event has an assessment you wish to record, then you can accompany your Event element with a Task element - the Event element records attendance and the Task element records performance.