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How do assessors review tasks, events, uploads and Q&A for assessment?
How do assessors review tasks, events, uploads and Q&A for assessment?

Creators and assessors can review explorer task completion, event attendance, uploaded files and Q&A responses for assessment.

David King avatar
Written by David King
Updated this week

Tribal Habits has four manually assessable elements which can be used throughout any topic or article.

  • Event. The Event element tracks attendance at events (workshops, webinars). The assessor has an option to assess the explorer's activity at that event. The event may have some practical assessment or other components which are assessed offline. So the assessor can both confirm attendance and separately provide an assessed result.

  • Task. The Task element tracks the completion of a specified task by the explorer. The explorer is given instructions and indicates when the task is complete. An assessor can grade their work, including a score and comment. Tasks are typically for offline or practical assessments which can be observed by the assessor.

  • Upload. The Upload element tracks uploaded files by explorers. The assessor can then view the file and, once again, provide a grade, score and comments. The Upload element accepts videos, images, files and other types of uploads.

  • Q&A. The Q&A element tracks written responses by explorers to a question. These can be short sentences up to complex, long essays. The assessor can review responses and grade, score and comment.

In combination, these building blocks allow for a wide range of complex assessments which can be reviewed and graded by creators or assessors. You can click on the links above to learn more about the settings for each building block.

In this article, we will provide a more general overview of the manual assessment process. Topics in Tribal Habits can also have graded online assessments (quizzes) which you can learn about in this article.

How does an item in an element become assessable?

Each event, task, upload and Q&A have a similar group of settings that creators can use to determine if items and submissions in a particular element should be assessed.

First, creators can set the requirements for explorers.

  • Is is compulsory for the learner to submit an item? Each element has an option similar to 'The explorer must upload/complete/answer/attend this item'. If this option is checked, then it becomes a compulsory interaction. If left unchecked, it is optional.

  • Does the element require that an assessor grade the submission? Each element also has an option similar to 'An assessor must grade the explorer's upload/completion/answer/attendance'. If this option is checked, then submissions to this element becomes assessable (this enables the grading, score and comment options).

Second - and importantly - there are options to control the explorer's progress based on the completion of either/both of the selected requirements.

  • Does the explorer have to complete the selected requirements to progress to the next section? If checked, this option will stop the explorer progressing unit they have met the selected requirements.

    • For example, if the element is assessable, then this option would prevent the explorer from continuing until they had received a pass grade on their submission.

    • This is an important option - it determines whether the explorer has to wait until passing before they can proceed to the next section!

      • This may be important if the next section has content that should not be viewed until their submission is passed.

      • Equally, it may be important to uncheck this option if the assessment may take some time and the explorer needs to be able to complete other parts of the topic or article in the meantime.

  • Does the explorer have to complete the selected requirements to complete the entire topic or article? If checked, then the topic or article will not be able to be set to complete until the requirements are met.

    • For example, if the building block is assessable, then this option would prevent the explorer from attaining a completed status until they had received a pass grade on that building block.

    • This is also an important option - it determines whether a pass grade is a requirement for completion.

The combination of these two progression options allows creators to carefully determine how an explorer moves through a topic.

How are pending items assessed?

Creators and Assessors can access items in a topic or article and see an Assess menu item on the top right of the creator view. This menu has tabs to assess each of the four assessable elements. Learn more about how to navigate to this Assess menu and about notifications of pending items for assessment in this article.

When viewing one of the four assess tabs, Creators and Assessors will see submissions from explorers - Q&A responses, uploaded files and so on. Explorer contributions can be filtered by their completion status, result status and by selected custom fields which are visible to assessors.

NOTE: If you organisation has activated the Groups feature, then Assessors will only see submissions from learners in their Group.

How are explorer contributions assessed?

Each element has a largely similar assessment process.

First, there is a dropdown menu to select one of the elements by their label or title.

  • This dropdown will place any elements with pending items to assess in a group called Pending. Select items in that group in the dropdown to find elements which have items to assess.

Other items, which are either not assessable at all or do not have any pending items to assess, will be shown in a Complete group in this dropdown.

Second, once you select an element in the dropdown, additional information will be shown about it to assist with your assessment. This may include the question asked in a Q&A, the event information, the instructions for an upload or the details of a task.

Third, creators and assessors can then review explorer activity in the selected element in the table below. They can grade each explorer as required. The selection is instant - there is no save button - allowing for rapid assessments.

Optionally, the assessor can also enter a score, file and any comments.

  • Comments can be particularly useful for a 'fail' grade, to provide the explorer with feedback to resubmit.

  • Any file uploaded by the Assessor can be shown or hidden from the learner for that submission.

    • Show: You may choose to show a file to the learner as part of your grading. For example, a mark-up of the assessors uploaded file or submitted answer.

    • Hide: You may choose to hide the file from the learner. For example, this may be private notes or information only relevant for an audit of this grading.

NOTE: If a pending item was preventing an explorer from completing a topic, then when all assessable submissions are in the pass grade, the explorer's enrolment will be set to complete automatically (the explorer will not need to log back in to trigger then completed status).

How does an assessable item appear to explorers?

Each item appears slightly differently but utilises the same assessment indicators.

Pending. This status indicates a submission has been made and is awaiting assessment.

Did not pass. This is the 'failed' result. Explorers will typically see an option to 'resubmit' (try again). They will see the score and comments if available.

Passed. This is the 'pass' result. Explorers will once again see the score and comments if available.

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