Overview
The Events - Summary report shows a session-by-session summary of registrations, capacity and waitlisting for a selected event within a topic. It's designed to help you quickly see which sessions are filling up, compare capacity across sessions, and check instructor allocation for upcoming or past sessions.
Note: If you need learner-level detail, such as who registered or attended a specific session, use the Events - Learners report instead. Events - Summary reports on sessions as a whole, while Events - Learners reports on individual explorers.
Locating the Events - Summary report
Navigate to Admin → Analytics and click the Events - Summary report tile under the Contributions report category.
Alternatively, you can access the report for a specific topic by opening that topic and selecting the Events tab. Only event data for that topic will be shown.
Filtering your report
This report shows session data for one event within one topic at a time.
To use this report, follow these steps:
Select a topic.
Select an event within that topic.
Choose all sessions, future sessions, past sessions, or a single session.
If you select a single session, choose all occurrences, future occurrences, past occurrences, or a single occurrence.
You can further filter the report by:
Status: All Status, Current Status or Lapsed Status. Use Current Status to exclude registrations from lapsed enrolments, or Lapsed Status to view registrations from enrolments that have since lapsed, for example due to a retake.
Instructors: All Instructors or a specific instructor assigned to a session.
Capacity: All capacity, or filter sessions by capacity status.
Once you've selected your filters, click Apply filters to update the results.
The report table shows:
Event: The name of the event.
Type: The type of entry shown in the report row.
Session: The session within the event.
Location: The location assigned to the session, if applicable.
Instructor: The instructor assigned to the session, if applicable.
Occurrence: The specific date and time occurrence of the session.
Registrations: The number of learners registered for that occurrence.
Capacity: The maximum number of registrations allowed for that occurrence, or Unlimited if no limit is set.
Waitlisted: The number of learners waitlisted for that occurrence, if waitlisting is enabled.
Note: Follow our guide to learn how to save your favourite filters and download reports.
Examples
A training coordinator wants to check which upcoming First Aid Training sessions are close to capacity so they can plan additional sessions. They select the First Aid Certificate topic and First Aid Training event, filter for future sessions, and compare the Registrations and Capacity columns across each occurrence.
An admin reviewing past sessions delivered by a specific instructor filters by that instructor and past sessions to see registration numbers across all the sessions that instructor has run.